Revalidation is the process by which users can keep their online learning up-to-date / current, in line with new practices, procedures and to ensure that the information remains fresh in the mind, it is necessary for some courses to require that the learner renews the course in order to ensure their learning is current.

Validity and Revalidation Periods
The Validity period is the length of time for which a pass on a particular course is valid - e.g. a validity period of 24 months for a particular course would mean that a pass registered on 1/1/2009 would be valid until 1/1/2011, and then is elapsed overnight.

The revalidation period is the length of time that the user has a grace period to revalidate their elapsed learning before it becomes fully expired. This is effectively a grace period on renewal, where the user and administrator will be able to identify that the learning has only recently elapsed. A Validity Period of 6 months would mean that the course that elapsed on 1/1/2011 would be elapsed (blue) until 1/7/2011 and then marked as fully expired (black) overnight

Other Considerations
A user cannot revalidate their learning until the course has elapsed. Any attempts renew a course pass or improve the score on an existing pass will not be recorded.

Making Changes to the Validity and Revalidation Period 
When you make changes to effective validity and revalidation period for an area, this change will be applied to all active courses - that is, courses that have not elapsed or expired. Making changes to the validity period will have no effect on a course that has already elapsed or expired and changes to the revalidation period of a course will have no effect on passes that have expired. Once a course has Elapsed or Expired, this cannot be reversed by making changes to the Validity and Revalidation Periods for that course.

As it possible to redefine the validity and revalidation period down to hospital level for each course, it is not possible to provide an overall figure for validity or revalidation period it will depend on your location and the course.

When you define a new validity or revalidation period, the processing to bring each record into line with the new values may take up to a few hours to complete. During this period, revalidation searches may return a mix of old and new status change dates, and may report status change dates that are in the past. This will be handles by a combination of the initiated processing and the nightly batch processing.


Old Revalidation Scheme
Records that were processed by the old revalidation scheme were marked as expired as if they had a validity period of 12 months and a revalidation period of 0 months. Additionally modules were not grouped into courses for processing, and were expired individually. Users may (or may not have received an alert depending on when their learning expired).  The scheme was replaced with a configurable validation scheme from 12th of July 2008, which allows validity periods to be set differently.


Records that are split over the 2 revalidation schemes
Where a course has been partially expired by the old system, there will be a sub set of modules that remain unprocessed. The remaining modules unprocessed modules are grouped together and will elapse or expire together as soon as the next (oldest) pass is due to elapse or expire.


I have received a Course Elapsed or Expired Email Alert, what should I do?  
learnPro sends out alerts when the learning is no longer considered current. To keep your learning up-to-date, you need to login to learnPro and recomplete the learning materials and assessments for that course.

If you are an administrator, you can be copied into the alerts that your learners receive, so that you can keep track of your learners. This is done by checking the box on your 'edit my details' page.